[game pieces]

Council of Five Nations - GM Event Submission

Last Update: Monday, July 30, 2018

Event Submission has closed.

Click here to jump down to the online form to submit your events. It's on this same page if you scroll down a bit.
If you'd like to GM for Pathfinder Society, contact Sam Pitcheralle.
If you'd like to GM for D&D Adventurers' League, contact the D&D Public Play Czars Matt & Rob.

Hello prospective Game Masters,

Thank you for your interest in running games at Council of Five Nations XLI, coming this October 5-7, 2018. Our goal is a nice balance between role-playing games, miniatures, board games and other stuff. We thank you for helping make this happen, and for helping us maintain our high standards of event quality.

Event Czars

If you've got a question about running a particular type of event, please contact the appropriate person below:

Board GamesRobin Tollboardgames /at/ swa-gaming.org
MiniaturesJennifer Papermanminis /at/ swa-gaming.org
Role Playing GamesKaren Seizkaren /at/ swa-gaming.org
Pathfinder Society Organized PlaySam Pitcherallepathfinder /at/ swa-gaming.org
D&D Adventurers' LeagueMatt Gallinger & Rob KirkerDDAL /at/ swa-gaming.org
Other QuestionsRoland Paperman condirector /at/ swa-gaming.org

Please replace the "/at/" with the usual "@" sign. We apologize for needing to take these anti-spam efforts.

Maturity Ratings

We'd like Council of Five Nations to welcome families and kids, but we also know that some games aren't suitable for young players. To help attendees and parents make an informed decision on participation in an event, we've defined the following Maturity Ratings.

  • Child rating is for children age 6 - 9 with adult supervision
  • E10+ rating is for players 10 and up in age (This is the default rating)
  • Teen rating is for players 14 and up in age
  • Mature rating is for players 18 and up in age.

GMs should set the Maturity Rating of their game as appropriate.

Game Master Incentives

We will be keeping our two-tiered GM reward system:
  1. GMs that run only one game listed in the pre-reg booklet will get free weekend entry to the convention.
  2. GMs that run more than one game listed in the pre-reg booklet will get in free, and will also get the special GMs-only, Council T-Shirt. There is a pull-down menu at the end of the form where you can tell us your shirt size.

You will still need to purchase tickets for events you want to play in (most games are $2), but not the ones you are running.

Return Deadline - Sunday July 22nd, 2018

Event Submission has closed.

We are aiming to have online registration begin September 1st.

Questions? Comments? Requests?

Please contact either an Event Czar listed above or the Con Director:

Roland Paperman
Email: condirector /at/ swa-gaming.org

Thank you again for your help with Council of Five Nations. We can't do it without you.

Council of Five Nations XLI

Oct 5-7, 2018

Return Deadline - Sunday July 22nd, 2018

Event Submission has closed.

Event Registration Form

GM Contact Information


You don't have to provide the mailing address if the answers haven't changed since last time you submitted an event.
Address Line 1
Address Line 2
ZIP Code

Event Information

General Information

Event Title
Brief, catchy description for the Registration Booklet
Game System


Role Playing Event
Boardgame Event
Miniature Event
Web Link #1:
Description #1
Web Link #2:
Description #2
Web Link #3:
Description #3
Examples "Board Game Geek page","Game designer's web site","Download the rules"


Maximum Number of Players

Skill Level Beginners will be taught (Strongly suggested)
Some knowledge of this rules system is required
Experts Only (Not recommended. Rare cases only, please)

Maturity Rating*
(Click to see explanations above)
Child rating is for children age 6 - 9, with adult supervision
E10+ rating is for players 10 and up in age (This is the default rating)
Teen rating is for players 14 and up in age
Mature rating is for players 18 and up in age.

Will this game run more than a four hour time slot (please give details in the "GM Requirements" text box below). Yes

Table Preference One 6' round table (standard for most RPGs)
One 6' by 2.5' rectangular table
Two 6' by 2.5' rectangular tables
Two 8' by 2.5' rectangular table
Other (Please specify in the GM Requirements" text box below)
What players should bring...
(Pre-gen Characters/figures/games/dice/props/other...)

GM Requirements and other Comments (Specific table requirements, electrical outlet, special stuff, etc.)


Please identify your first choice time slot as "Preferred".
Please list the others as "OK".
Please put "No" in any time slot that you cannot be scheduled.

If you want to run the same event multiple times, please note that in the "GM Requirements" box above.

A Slot: Friday 2PM - 6PM
B Slot: Friday 7PM - 11PM+
C Slot: Saturday 9AM - 1PM
D Slot: Saturday 2PM - 6PM
E Slot: Saturday 7PM - 11PM+
F Slot: Sunday 9AM - 1PM
G Slot: Sunday 3PM - 7PM

About scheduling...

It is impossible for everyone to get their first "preferred" event slot. We really appreciate as much flexibility as you can give us. Please remember: We need to coordinate close to 200 events. We have to balance the number and types of games across all the time slots. (For example, we don't want to have 20 tables of DnD in one slot, and only 2 in the next.) Therefore, you may not get your preferred time slot. Thank you for your understanding.

Please also note the two-hour break between the F and G slots on Sunday. This is to accommodate our annual Discount Game Auction, as well as lunch.

Free T-Shirt for GMs running 2+ games

Please remember that your events must be in early enough to get into the pre-registration booklet in order to get the free T-Shirt. Please list the size of the shirt you would like. We'll have it for you at the Registration Desk when you check in.

Please select your shirt size here:

Thank you!

Event Submission has closed.