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Council of Five Nations - GM Event Submission

Last Update: August 4, 2010


Click here to jump down to the online event form.  It's on this same page if you scroll down a bit.


Hello prospective Game Masters,

Thank you for clicking, and for your interest in running games at Council of Five Nations XXXIII, coming this October 8–10, 2010.

The Council of Five Nations Philosophy

Council strives toward the goal of "quality over quantity."  We're a medium-sized con (we expect 250+ this year), but we try to have top-notch events.  As with all the Councils in the past few years, our goal is a nice balance between role-play games, miniatures, board games and other stuff.  We thank you for helping make this happen, and for helping us maintain our high standards of event quality.

What we’re looking for

We're looking for good, popular games that will draw attendees in the door.  What’s hot these days?... that’s what we want.  Really obscure stuff, and games that haven't been popular for a long time, have generally not done well for us at previous conventions.  Also, the sexier your event description sounds, the better your chance of filling the game. 

Same location as last year: Proctors Theatre and Conference Center

We had a good experience at Proctors the past couple of years, so we've made a commitment to keep Council there through 2010.  By staying in one place, this helps us learn from experience.

Event Czars

Having several people help coordinate the different types of events has worked well for us in the past.  If you’ve got a question about running a particular type of event, please contact the appropriate person below:

Role Play Games Jason Murphy jason /at/ swa-gaming.org
 (518) 810-1270
Board Games Eric Paperman eric /at/ swa-gaming.org (518) 347-2158
Miniatures John Rigley rigley /at/ swa-gaming.org (518) 573-8223
Other Questions Dave Cheng dave /at/ swa-gaming.org (518) 464-1977




Please replace the " /at/ " with the usual "@" sign.  We apologize for needing to take these anti-spam efforts.


Maturity Ratings & Kid-Friendly Games * Updated Guidelines for 2010 *

Many of us got started in adventure gaming before we were old enough to drive, and we'd like Council of Five Nations to welcome families and kids. But we also know that the thematic content or complexity of some games makes them unsuitable for young players. To allow attendees and parents to make an informed decision on participation in an event, every event must be assigned one of the following Maturity Ratings:

  • Child rating is for children age 6 - 9 with adult supervision
  • E10+ rating is for players 10 and up in age (This is the default rating)
  • Teen rating is for players 14 and up in age
  • Mature rating is for players 18 and up in age.

Our hope is that all GMs will welcome players of ages 10 and above, as a standard. We think a mix of kids and adults at a gaming table is good for us and good for the hobby.  However, we also understand that the nature of some games, or the comfort level of some GMs, prevents this. These GMs should set the Maturity Rating of their game as appropriate.

We also know that it's healthy to have an offering of games targeted specifically for our younger attendees, so they can have fun on their own without adult players at the table.  Our goal is to have a few "Kid Friendly" games in each time slot, particularly in the morning (C & F) and afternoon (A, D & G) time slots. 

If you've got a game that would be good for our younger attendees, and you're good with kids, we'd love to have you GM for us.  Please indicate "Kid Friendly" by checking the box on the online form.  Please also be sure to click the appropriate button for the age group you think is best for this particular game (Child = ages 6-9) or (E10 = Ages 10-13).

Please remember that we need to grow new gamers to replace the ones that inevitably attrition away from the hobby over time. If you don't help grow new players, you might not have people to play with in the future.

Prizes

Some game companies and retailers are donating prize support for select tournaments.  If we get something appropriate for your event, we'll let you know.  Otherwise, if you would like to supply and award a prize for your event, that is entirely up to you.  We’re not making a big deal about prizes this year.

Game Master Incentives

To show our appreciation, running a game that is listed in the pre-registration booklet will get you free registration for the whole weekend.  You will still need to purchase tickets for events you want to play in (most games are $2).  Events not submitted in time for the pre-reg booklet will earn you a $10 discount on the registration fee.  Please understand our rationale – we feel that the best way to promote the con is to have as "full" a pre-reg booklet as possible.  If an event misses the pre-reg book, it's far less effective in helping us draw attendees.

Extra Special On-Time Game Master Incentive: Free Council T-Shirt

As a special token of appreciation to our Game Masters, and as an incentive for you to get your events in promptly, all GMs who submit events by Sunday, July 26th will get a free Council of Five Nations T-Shirt.  This is the third year in a row we've done this.  We hope you like the idea of "collecting one of each color", if you've GMed for us the past two years.  Of course, it's never too late to start your collection now.  We're thinking this year's color will be maroon (but, still to be determined). Please list the size you want on the Event Registration Form (online version below).

Return Deadline - Sunday, August 22nd

We would really, really appreciate it if you make it easy on us and get your events in quickly, and not make us chase you down.  We had some extra stuff to do to prepare this year, so we are already a few weeks late in putting out the call for events.  We profusely apologize for this delay.

Please make every effort to get your event descriptions to us by Sunday, August 22nd.  We want to be sure to have lots of good events for the pre-reg booklet.  There is no guarantee events received after Sunday the 22nd will make it into the pre-reg booklet.  However, if you don't get us your events by press time, we will still happily include them in the on-site schedule.  But remember the better discount, and the free T-Shirt, if you get your events in early!


Event Submission Format

It seems like this internet thing is really catching on.  In the past few years, over 98% of our events have been submitted online, using the web form (keep scrolling down below).  This is our preferred method, as it makes things easiest for us.

However, if you prefer the more traditional paper form, you can download one here and mail or fax it to us.

Questions?  Comments?  Requests?

Please direct your questions, and submit all event descriptions, to either the Event Czar listed above, or to:

David Cheng
1700 Western Ave #512
Albany NY 12203
Phone: (518) 464-1977  (any time before 11pm Eastern time is fine)
Fax: (801) 751-9120
Email: dave /at/ swa-gaming.org
 

Thank you again for your help with Council of Five Nations. We can't do it without you.

 

Sincerely,

The Council Organization Team


You can download the Council Event Registration Form in PDF format here.

Council of Five Nations XXXIII

October 8-10, 2010

Event Registration Form

Contact Information

GM Name
Address Line 1
Address Line 2
City
State
ZIP Code
Phone
Email

Event Information

General Information
Event Title

Brief, catchy description
for the
Registration Booklet
Game System


Genre

  Roleplaying Event
 Boardgame Event
 Miniature Event
 Other
Optional:
Web Link #1 Description (ex: Link to Board Game Geek page)
Web Link #1:
Web Link #2 Description (ex: Link to game designer's web site)
Web Link #2:
Web Link #3 Description (ex: Download the rules to this game)
Web Link #3:


Requirements
Maximum Number of Players
Minimum Necessary to Run:
Skill Level
 Beginners will be taught (Strongly suggested)
 Some knowledge of this rules system is required
 Experts Only (Not recommended)


Maturity Rating*
(Please click to see explanations above)

  Child rating is for children age 6 - 9, with adult supervision
 E10+ rating is for players 10 and up in age (This is the default rating)
Teen rating is for players 14 and up in age
 Mature rating is for players 18 and up in age.
Should we highlight this game as "Kid Friendly"
(i.e. intended specifically for kids 6-13)?		 Yes


All materials provided? Yes

If "No", Players should bring...
(Pre-gen Characters/figures/games/dice/props/other...)

GM Requirements and other comments
(Specific table req's, electrical outlet, etc.)

Timeslot

Please identify your first choice time slot as "Preferred". 
Please list the others as "OK".
Please put "No" in any time slot that you cannot be scheduled.

If you are running the same event multiple times, please note that in the "GM Requirements and other comments" box.  Please also list more than one time slot as "Preferred".



SFB Slot: Friday 10am-2pm
A Slot: Friday 2pm-6pm
B Slot: Friday 7pm-11pm+
C Slot: Saturday 9am-1pm
D Slot: Saturday 2pm-6pm
E Slot: Saturday 7pm-11pm+
F Slot: Sunday 9am-1pm
G Slot: Sunday 3pm-7pm+

About scheduling...

It is impossible for everyone to get their first "preferred" event slot. We really appreciate as much flexibility as you can give us. Please remember, we need to coordinate over 140 events. We have to balance all the time slots as best we can, not only for the number of games presented, but also having a good distribution of games across all slots. (For example, we don't want to have 20 tables of D&D in one slot, and only 2 in the next).  Thank you for your understanding.

The Friday 10:00 AM "SFB" slot is intended mainly for our Star Fleet Battles tournament, but we'll have a few other games scheduled if you really want to get an early start. Please note we expect just a handful of attendees to arrive this early.

Please also note the two-hour break between the F & G slots on Sunday. This is to accommodate our annual Discount Game Auction, as well as lunch.

Free GM T-Shirt

If you are submitting your event(s) on or before Sunday, August 22nd, we are happy to provide you with one free Council T-Shirt.  Please list the size of the shirt you would like.  We'll have them for you at the Registration Desk when you check in.

Please list your shirt size here (sizes Small ... 5XL available):


Thank you!





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