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SWA Leadership Positions


Last Update:
October 29, 2007


The Schenectady Wargamers Association is an all-volunteer, labor-of-love hobby club. As such, we're always looking for people to help us get things done. There are a lot of things we could be doing if we had more people willing and able to do the work.


What we're looking for:
We need people who have some time & enthusiasm to get things done. You don't need special skills - we'll train you. If you do have special skills (excellent writing, graphic design, desktop publishing, database programming and management, HTML coding, web programming, reflexology, etc.), that's even better. But enthusiasm and some time to apply it are the most important requirements.

What we're not looking for:
What we do not need is people who want to give us ideas about things the SWA could be doing, but want someone else to actually do the work. We have pages and pages of good ideas we could be implementing if we had more volunteers. If you just want to talk and make suggestions, send us an email and we’ll add your idea to the list.

To be absolutely clear: We don’t need more ideas. We need more volunteers willing to do some work to implement ideas.


Here is a list of all the special roles we've identified, along with the current incumbent(s). Please pay special attention to the ones marked "OPEN". Perhaps you'd be a good fit with one of them?

If you'd like to be involved with the SWA Planning & Leadership Team, we ask that you take on one of these offices as your responsibility. One of our operating procedures is that you don't get a vote at planning meetings if you don't have an office.


Benevolent Dictator
Office Holder: David Cheng
  • Coordinates the efforts of all the other club officers
  • Cracks the whip when necessary.

The Iron Right Hand of the Benevolent Dictator
Office Holder: Eric Rocque
There are a lot of things that Dave takes care of himself, sometimes on short notice. Having another pair of hands to help would be nice. Such a person is available to help with these kinds of things:
  • Cutting and stamping postcards
  • Stamping and stuffing envelopes for mailings
  • Editing membership lists
  • Procuring supplies
  • Lots of other tasks, administrative and otherwise.
If you're interested in this office, it would be very helpful if you live close to Crossgates Mall in Guilderland. Being geographically close to Dave's apartment, where a lot of SWA work gets done, would be most convenient.

Council of Five Nations Czars
Office Holders: David Cheng, John Rigley (Miniatures), Jason Murphy (RPGs), Eric Paperman (Board Games), OPEN
The coordinators of Council of Five Nations, our annual three-day convention. Coordinates the efforts of other Officers and volunteers. Makes sure the following things get done:
  • Collects events
  • Produces the pre-registration booklet
  • Prepares for the Auction
  • Prepares event registration materials
  • Coordinates on-site volunteers
  • Lots of other stuff
  • As Council grows, there will be more opportunities here.

Game-a-thon Czars
Office Holders: Bill Dickerson, OPEN
The main organizers of our bi-monthly Game-a-thon gaming events. Coordinate the efforts of Officers and volunteers.  Make sure the following things get done:
  • Collect events
  • Prepare event descriptions for SWA web site
  • Prepare event summary for SWA News story highlights
  • Distribute information to Promo Flyer Czar.

Promo Flyer Czar
Office Holder: Eric Paperman
  • Prepares one-page flyers for Council of Five Nations and the five bi-monthly Game-a-thons, both paper and PDF versions
  • Distributes these to other Officers in a timely manner so they can distribute to their constituent groups.


RPGA Czar
Office Holder: Jonathan Choy
  • Coordinates a RPGA event track for Council of Five Nations each year
  • Arranges for RPGA D&D events at Game-a-thons
  • Publicizes SWA events via RPGA publicity vehicles
  • Encourages the local and regional RPGA fan base to attend SWA events.


Local Retailer Czar
Office Holder: Vince Romeo, MULTIPLE OPEN SPOTS HERE
  • Maintains excellent relations with our local game retailers
  • Visits them on a regular basis
  • Keeps his finger "on the pulse" of the local gaming community
  • We ideally want one person for each game retailer
  • Distributes promotional information about SWA events to these stores, and makes sure it gets displayed prominently:

Gaming Club Czar
Office Holder: OPEN
  • Researches and catalogs a list of all game clubs in the Northeastern United States (we already have a good list)
  • Helps maintain this list on the SWA web site for the benefit of our members
  • Maintains good relations with their officers and membership
  • Distributes promotional information about SWA events to them
  • Encourages their membership to attend SWA events.

Convention Czar
Office Holder: OPEN
  • Researches and catalogs a list of all Adventure Gaming conventions around the Northeastern United States (we already have a good list)
  • Publishes this list on the SWA web site for the benefit of our members
  • Sends promotional materials about SWA events to these conventions for distribution on their freebie tables.

Web Promotion Czar
Office Holder: OPEN
  • Researches and catalogs a list web sites relevant to Adventure Gaming and of interest to the SWA and its members
  • Posts those sites to the "Web Links" section of the SWA web site
  • Posts promotional information about SWA events on these sites
  • Maintains a good relationship with the webmaster of these sites.

SWA Web Programming Czar
Office Holder: John Fitzpatrick
  • Maintains the workings of the SWA web site
  • Has working knowledge of HTML coding
  • Web programming knowledge a huge bonus.

Web Calendar Czar
Office Holder: OPEN
  • Maintains and updates the Event Calendar on the SWA web site
  • Coordinates event postings with local retailers and other paid sponsors.

Magazine Convention Listing Czar
Office Holder: Eric Paperman
  • Researches and catalogs a list of Adventure Gaming magazines that publish convention calendars
  • Submits promotional information about SWA events to these magazines for publication.

Internet Mailing List Czar
Office Holder: OPEN
  • Maintains subscriptions to email lists and digests relevant to Adventure Gamig and of interest to the SWA and its members
  • Publishes a list of these mailing lists on the SWA web site for the benefit of our members
  • Sends promotional information about SWA events to these mailing lists.

Historical Miniatures Czar
Office Holder: Steve Keyer
  • Responsible for arranging Historical Miniatures events at Council and Game-a-thons
  • Acts as an ambassador to the Historical Miniatures community
  • Works to get Historical Miniatures players to SWA events.

Merchandising Czar
Office Holder: Jason Murphy
  • Coordinates our relationship with Rudnicks to acquire SWA logo merchandise
  • Coordinates merchandise orders from our membership.

Prize Support Czar
Office Holder: Mike Reynolds
  • Contacts gaming companies to request promotional prize support for Council of Five Nations
  • Sends confirmation of proper advertising support to game companies
  • Maintains good relationships with game company representatives.

Regional Retailer Czar
Office Holder: OPEN
  • Researches and catalogs a list of all game retailers in the Northeastern United States (we already have a good list)
  • Helps maintain this list on the SWA web site for the benefit of our members
  • Maintains good relations with their owners
  • Distributes promotional information about SWA events to them.

Local School Gaming Club Czar
Office Holder: OPEN
  • Researches and catalogs a list of gaming clubs at colleges, universities (and high schools?) in the Capital District
  • Researches and catalogs the cost of advertising in the school newspaper. Coordinates the effort, if we decide to pay for such ads
  • Maintains relationships with the officers & faculty advisors of these clubs, especially tracking new officers with yearly graduation turnover
  • Distributes promotional information about SWA events to them
  • Encourages their membership to attend SWA events.

Internet News Group Czar
Office Holder: OPEN
  • Researches and catalogs a list of internet News Groups relevant to Adventure Gaming and of interest to the SWA and its members
  • Publishes this list on the SWA web site for the benefit of our members
  • Submits promotional information about SWA events to these News Groups for publication.

Web Site Photo Czar
Office Holder: OPEN
  • Takes photos at SWA events, and collects the photos that other folks take.
  • Organizes these photos on the SWA web photo album.
  • Organizes and posts photos from the SWA archives.


None of these tasks is huge. We figure a dedicated person need not spend more than a couple of hours per month on average. (We all work a little more as Council approaches, and a little less after it’s past).

All SWA Officers are expected to attend and help with Council of Five Nations every year. Regular attendance at Game-a-thons is good too.


Benefits of taking a leadership role with the SWA:
  • The satisfaction of seeing the SWA do better
  • Better attendance at Council, Game-a-thons, and weekly gaming
  • Input on the direction and future of the SWA
  • The admiration and respect of your peers
  • Free admission to Council of Five Nations each year.

If you're interested in helping out with one of the open roles, please email us at officers@swa-gaming.org and let us know.

Don't worry about needing to get "elected" or anything. If you've got enthusiasm and some time to help us, you're in. Just let us know of your interest.

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